Claims with the evidence attached
Each claim records a category, amount, expense date, description and a receipt, so approvers have what they need in front of them instead of asking for the bill in a separate thread.
Claims that do not go quiet
Reimbursements rarely fail at approval; they fail in the silence after it. duduHR separates manager approval from finance payout and records both, so an employee can always see which of the two they are waiting on.
Two stages, tracked separately
Manager action and finance action are recorded as distinct steps, each with who acted and when, and a rejection carries a reason. The claim then reaches an explicit paid state stamped with the payer and payout time — which is precisely the step most tools leave implicit.
Answers the question employees actually ask
"Has it been approved, or has it been paid?" is a status lookup rather than a message to HR, because the two are different fields with different timestamps.
Beside payroll, where the money already is
Reimbursements sit alongside payroll in the same workspace, so the team handling salary is not switching systems to settle expenses.
Frequently asked questions
Can employees attach receipts?
Yes. A receipt is stored with the claim alongside its category, amount and expense date.
Can we separate approval from payment?
Yes, and they are separate by design. Manager action, finance action and the final paid state are recorded independently, each with the actor and timestamp.
Are expense categories configurable?
Claims are categorised, so you can align them with how your finance team already reports expenses.
Works well with
Payroll
Salary structures, payroll runs, payslips, Form-16, loss-of-pay and leave encashment — generated in a click.
Asset Management
Assign company assets to employees, track custody history and record returns.
Timesheets & Projects
Track effort against projects and tasks with manager review and approvals.
See it running on your own data
We’ll set up your branded workspace at your-company.duduhr.com and walk your team through it.
Talk to us